LAST UPDATED: April 2007 Submitting a Revised Manuscript American Journal of Transplantation is the official journal of the American Society of Transplant Surgeons and the American Society of Transplantation. The journal seeks to provide its readership with literature of the highest quality and impact possible through a process of careful peer review and editorial comment. Peer Review All papers, whether submitted or invited to the Journal, will be subject to peer-review. Rejected manuscripts will be held for a limited period of time and then destroyed. Revised manuscripts must be submitted within 90 days of the date on the decision letter to maintain their original manuscript number. After this time, the manuscript will be treated as a new submission. Requests in writing for extension to the 90-day time limit will be considered by the Editor-in-Chief. Institutional Review Board It is your responsibility, as the author, to have the proper institutional review board (IRB) approve your research study before submitting your manuscript for publication. Your submission to AJT must state that you have such approval if your paper describes human subjects. Page and Color Charges 1st color figure: US $635 Please take note of Abstract word limits - Manuscript Central will not accept any abstracts exceeding this word count. Word Limit: 4000 words including abstract but excluding references, tables, figures Abstract: 200 words maximum Original articles may be either basic science or clinical science in nature. Word Limit: 3000 words Abstract: 150 words maximum References: up to 20 Word Limit: 3000 words including abstract but excluding references, tables, figures Abstract: 200 words maximum References: 25 Most minireviews are invited by the editors. However, proposals for minireviews may be submitted to the Editor-in-Chief or Deputy Editors. A minireview is a concise review in an area where there has been recent significant progress by a number of investigators and/or laboratories. It should not be a review of one or two centers or laboratories but should be broadly based. The references must all be in peer-reviewed journals – no unrefereed “proceedings”, no personal communications, no unpublished results, with rare exceptions. It should be 2500-3000 words and that is a hard maximum word limitation. The number of references should not exceed 25-30 and should be selected to constitute more a reading list than a comprehensive reference list. The review should be fair and objective, and not highly opinion-based. The review should contain 2-3 illustrations (tables or figures), at least one of which should be in color as a potential candidate for the cover. AJT will cover charges for one or two color pictures and for professional artwork based on your draft artwork if necessary. Additional color pictures will be charged to the author. Word Limit: 3000 words Abstract: 200 words maximum References: up to 20 Brief Communications are brief or preliminary reports of new techniques or significant new findings. Word Limit: 500 words Abstract: no abstract required for this manuscript type References: up to 5 Word Limit: 2500-3000 words including abstract but excluding references, tables, figures Abstract: 200 words maximum References: up to 25 Word Limit: 800 words Abstract: no abstract required for this manuscript type References: up to 5 Word Limit: 3000 words including abstract but excluding references, tables, figures Abstract: 200 words maximum References: 25 The Journal will cover the charges for one or two color pictures and for professional artwork based on your draft artwork. Additional color pictures will be charged to the author. Word Limit: 650 words Abstract: no abstract required for this manuscript type Because our readership is quite diverse, we ask that you avoid specialized “shorthand” (field-specific terminology, abbreviations or allusions) as this kind of language is alienating to the general reader. We ask that you be honest, but not abrasive. If you feel the book is completely without merit, please do not review it. Please inform us immediately if this is the case. Summarize the book’s content, and not merely catalog it. Discuss the message of the text, the nature (i.e. theoretical/factual) of the content, whether you feel the content supports the author’s conclusions. Report any relevant bias and evaluate what contribution the book makes to the existing literature. Reference the factual basis of any negative criticism. Word Limit: 3000 words including abstract but excluding references, tables, figures Abstract: 200 words maximum References: up to 25 All authors should have substantial input into the manuscript. Participation in the meeting (even a major role) does not in itself constitute the basis for authorship of a meeting report. It is desirable that the others at the meeting are aware and approve of your intention to write a meeting report. A comprehensive list of all participants should be provided with the meeting report. If you wish your report to be a consensus document, the group representing the consensus must be empowered by the group who constituted the meeting. They must be officially sanctioned to reflect the new consensus and be considered representative of the meeting. It is helpful to demonstrate that consensus exists, e.g. by reporting the results of a vote. Then the document should be done as a publication of that working group, with appropriate authorships. Word Limit: 3000 words including abstract but excluding references, tables, figures Abstract: 200 words maximum References: 25 PLEASE USE: INSTEAD OF: recover or recovery of organs harvest or retrieval deceased donor cadaver, cadaveric mechanical, ventilated or organ-perfusion support life support donation after cardiac death non-heart-beating donation When using abbreviations, write the full name of the abbreviated item followed by the abbreviation in parentheses at the point of first mention of the abbreviation within the body of the manuscript: e.g., "…according to the policies of the United Network for Organ Sharing (UNOS)." Manuscript Text must be saved in Word (.doc) Wordperfect (.wpd) or Rich Text Format (.rtf) as our publisher requires this formatting in the event of acceptance. Do not submit text that is already in PDF format. Figures may be submitted in any of the following formats: Word (.doc) Word Perfect (.wpd) Rich Text Format (.rtf) Jpeg (.jpg) GIF (.gif) TIFF(.tif) Powerpoint (.ppt) Excel (.xls) Photoshop (.psd) Bitmap (.bmp) and web pages (.html/.htm) NOTE: Figures submitted in Portable Document Format (.pdf) must be distilled using the “Print Optimized” option ATTN: MAC Users! Do not use the Fast Save option - PLEASE ADD THE FILE EXTENSION (for example “.doc” or “.rtf ”) to your filename or the on-line system will not be able to recognize it. Relevant components should be arranged in the following order: Must contain the following information: Limit of 200 words - NO SUBHEADINGS (i.e. Introduction, Methods, Results, Discussion), FOOTNOTES, OR REFERENCES are allowed in the body of the abstract which should include a brief description of the goal, materials and methods, findings, and conclusion of the study. Statistical method: In Materials and Methods, provide a brief but complete description of the statistical methods used, including which tests were used to analyze which variable. Results/Discussion: Restrict all comments and discussion to the Discussion section. Results presented in the Results section should not be repeated in the Discussion section. Ethical guidelines and hazardous procedures: Include a description of the ethical guidelines followed for human and animal studies. If appropriate, provide citation of institutional review by human or animal research committees. Describe any hazardous procedures or chemicals involved in the studies and what precautions were taken to avoid injury to subjects or investigators. DO NOT use footnotes – use numbered references as outlined below. References to unpublished material, such as personal communications and unpublished data, should be noted within the text and not cited in the References section. Personal communications and unpublished data must include the individual's name, location, and month and year of communication as appropriate. Journal article: Matas AJ, Ramcharan T, Paraskevas S, Gillingham KJ, Dunn DL, Gruessner RWG et al. Rapid discontinuation of steroids in living donor kidney transplantation: A pilot study. Am J Transplant 2001; 1(3):278-283. Book chapter: Cecka JM. The UNOS scientific renal transplant registry. In: Cecka JM, Terasaki PI (eds). Clinical Transplants. Abstract: Halloran PF, Urmson J, Zhu L-F. High MHC class I expression protects rejecting kidney allografts: decreased class I and increased necrosis in kidney grafts lacking TAP transporters [abstract]. Am J Transplant 2[S3], 2002, 240. Tables must be cited in the text and numbered (e.g. 1, 2, 3) according to order of appearance. Keep to a limit of one table per page with a heading including number and title of the table at the top and any explanatory notes or footnotes at the bottom. Figure legends should allow interpretation of the figures without reference to the text. Double-space the legends and number the figures according to their order of appearance in the text. All figures must be submitted electronically. No hard copies of the figures are required with the original submission. The Editors and Publisher reserve the right to reject illustrations or figures based upon poor quality of submitted materials. Supplementary Material Supplementary Material, such as data sets or additional figures or tables, that will not be published in the print edition of the journal, but which will be viewable via the online edition, can be submitted. Access to these files MUST be provided with the manuscript at the time of submission as they will be included in the peer review process. It should be clearly stated at the time of submission whether the authors wish to host the Supplementary Material themselves, or whether they will be requiring Blackwell to provide hosting services for the material. The publisher reserves the right to refuse hosting to any data sets that are determined too large for their servers. If the material is hosted by the author, the author must agree to make the Supplementary Material available free of charge on a permanent Web site, to which links will be set up from the AJT online edition. For further details regarding material hosted by the authors, see below in “Hosting Options”. The availability of Supplementary Material should be indicated in the main manuscript by a paragraph, to appear after the References, headed Supplementary Material and providing titles of figures, tables, etc. The Supplementary Material is an integral part of the article and will be reviewed accordingly. Supplementary material is not included as a part of the proofing process. Supplementary material will be published as submitted and will not be corrected or checked for scientific content, typographical errors or functionality. Although hosted on Blackwell Synergy, the responsibility for scientific accuracy and file functionality remains entirely with the authors. A disclaimer will be displayed to this effect with any supplementary material published. To see the full guidelines regarding supplementary materials, go to http://www.blackwellpublishing.com/bauthor/suppmat.asp Hosting Options a) Author responsibility Blackwell Publishing recommends that material supporting an article is hosted on a reliable website, such that a link can be made to it from the electronic version of the parent article. This is our preferred option. It is the responsibility of the author to ensure that the hosting of the material meets this criterion. The URL linking to the material should be included in the article, in a section after the references. The author must advise Blackwell Publishing if the URL of the Web site where the Supplementary Material is located changes. The content of the Supplementary Material must not be altered after the paper has been accepted for publication. Copyright in material hosted in this way need not be assigned to Blackwell Publishing or the Society where the author arranges hosting of this material. Authors are reminded that they are responsible for ensuring that they have the right to publish the material or link to the material online, that publication does not infringe the rights of other parties and that the material is not obscene or libellous. b) Blackwell Publishing Blackwell Publishing will host Supplementary Material on Blackwell Synergy when requested by the Editor if the content is not already available on a reliable website. Blackwell Publishing will host the file in the format provided by the author. Blackwell Publishing will not take responsibility for any specialist software required to view the file, for any upgrades to the file as a result of obsolescent formats, or for any updating of the content. If Blackwell Publishing are hosting then copyright in the supplementary material needs to be assigned to Blackwell or the relevant Society as part of the original Copyright Assignment Form that governs the parent article. Manuscript Central All manuscripts are submitted through the online system Manuscript Central. Hard copy submissions will not be accepted. Instructions on how to submit using Manuscript Central are available online at http://mc.manuscriptcentral.com/ajt - Manuscript Submission Form This step is mandatory to complete the submission Both the Successful Submission Confirmation and the confirmation email will clearly state the manuscript number assigned to your submission. Copy the manuscript number onto the submission form and immediately fax to the Editorial Office at +1 (780) 407 3417 (no cover page required.) - Exclusive License Form Publication of your manuscript, should it be accepted, will be contingent upon the authors assigning copyright to the American Society of Transplant Surgeons and the American Society of Transplantation. If a manuscript is not published, the authors retain copyright. Copy the manuscript number onto the Exclusive License form and immediately fax to the Editorial Office at +1 (780) 407 3417 (no cover page required.) Revised manuscripts must be received by the Journal for re-review within three months of the original decision date. This applies to both manuscripts returned to the authors for revisions and to manuscripts rejected but invited to submit revisions. If you wish to request an extension, you must inquire before the 90-day time limit. On-line Submission 1. Response-to-Reviewers: Click View Comments/Respond to enter comments to the reviewers and to the editors. After entering your responses, click Save Response 2. Upload revised manuscript: AJT now requires all authors to submit TWO copies of their revised manuscripts: one with all changes highlighted or underlined, and one without highlighting. This will aid reviewers in seeing where revisions have been made and reduce turnaround times in re-review. IMPORTANT: UPLOAD ALL YOUR FILES! You must upload all files pertinent to the revised manuscript, including all images, figures and tables. Even if no revisions were made to a particular file, you must upload it again so that it is available to the reviewers in their reviewer center. HARD COPIES FIGURES PROOFS Sample Notification to Author: Queries Corrections Returning Corrections Offprint Form Further Queries NEW: Online production tracking is now available for your article through Blackwell’s Author Services. Author Services enables authors to track their article – once it has been accepted – through the production process to publication online and in print. Authors can check the status of their articles online and choose to receive automated e-mails at key stages of production. The author will receive an e-mail with a unique link that enables them to register and have their article automatically added to the system. Please ensure that a complete e-mail address is provided when submitting the manuscript. Visit www.blackwellpublishing.com/bauthor for more details on online production tracking and for a wealth of resources including FAQs and tips on article preparation, submission and more. Author Editing Services
AMERICAN JOURNAL OF TRANSPLANTATION WILL ONLY ACCEPT ONLINE SUBMISSIONS.GENERAL INFORMATION
Seven journal pages are printed free of charge. Each additional page will be charged at US $115. Color figures are also charged according to the following price list:
2nd, 3rd and 4th color figures: US $500 each
All subsequent color figures: US $275 eachMANUSCRIPT TYPES
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